Managing Remote Employees Checklist
If your organization is having employees move to a telecommuting arrangement during the coronavirus disease 2019 (COVID-19) pandemic, you will need to make sure that you formulate a plan. Employers can use this checklist when managing their remote employees.
|
Schedule |
YES |
NO |
|
Do you have set guidelines for working hours? |
☐ |
☐ |
|
Have you communicated these set guidelines for working hours to employees? |
☐ |
☐ |
|
Do you have a plan to monitor when employees are online? |
☐ |
☐ |
|
Are employees required to check-in when they’re working remotely? |
☐ |
☐ |
|
Have you communicated your expectations for employees’ working hours? |
☐ |
☐ |
|
Do you have a plan in place to accommodate employees who may be balancing caregiving and working from home responsibilities? |
☐ |
☐ |
|
Are your scheduling expectations detailed in your telecommuting policy? |
☐ |
☐ |
|
Policy |
YES |
NO |
|
Do you have a telecommuting policy? |
☐ |
☐ |
|
Does your policy include information about expected working hours? |
☐ |
☐ |
|
Does your policy include information about communication expectations? |
☐ |
☐ |
|
Does your policy include information about your company’s cyber security expectations? |
☐ |
☐ |
|
Does your policy include information about your company’s expectations for using company property at home? |
☐ |
☐ |
|
Does your policy include information about productivity expectations? |
☐ |
☐ |
|
Have you distributed your policy to employees? |
☐ |
☐ |
|
Do you require employees to sign a policy acknowledgment agreement? |
☐ |
☐ |
|
Technology |
YES |
NO |
|
Do your remote employees have access to all the technology they need? |
☐ |
☐ |
|
Does your company have access to video conferencing technology? |
☐ |
☐ |
|
Does your company have access to communication platforms? |
☐ |
☐ |
|
Do you have a plan in place for what employees should do if they have issues with their technology? |
☐ |
☐ |
|
Are employees allowed to request additional equipment should they need it? |
☐ |
☐ |
|
Are technology specifications detailed in your telecommuting policy? |
☐ |
☐ |
|
Communication |
YES |
NO |
|
Do you have a plan for regularly communicating with remote employees? |
☐ |
☐ |
|
Is your communication plan detailed in your company’s telecommuting policy? |
☐ |
☐ |
|
Do you plan on checking in with employees daily? |
☐ |
☐ |
|
Do you plan on checking in with your team daily? |
☐ |
☐ |
|
Do you have plans for fostering team-wide communication? |
☐ |
☐ |
|
Does your communication plan include providing company-wide news regarding the COVID-19 pandemic? |
☐ |
☐ |
|
Employee Engagement |
YES |
NO |
|
Do you have a plan for keeping remote employees engaged? |
☐ |
☐ |
|
Do you have an employee recognition program for remote employees? |
☐ |
☐ |
|
Do you check-in with employees to see how they’re doing with the new working arrangement? |
☐ |
☐ |
|
Do you encourage employees to preserve their work-life balance? |
☐ |
☐ |
|
Do you check in on your employees’ mental well-being? |
☐ |
☐ |
|
Do you have strategies in place to ensure employees don’t feel isolated? |
☐ |
☐ |
|
Do employees have access to telecommuting resources? |
☐ |
☐ |
Asking your employees to work from home during the COVID-19 pandemic can help them stay healthy. For further resources on COVID-19, contact Clarus Benefits Group.